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# ESSENTIAL REQUIREMENT 1 -- PURPOSE
The program shall have as a formally adopted educational purpose the preparation of health care practitioners as acupuncture or Oriental medical professionals.
Criterion 1.1 Content The statement of purpose must include a brief description of the program's objectives or the effects the educational program is designed to have on students.
Guideline: The statement of purpose should provide direction for the institution. The statement should incorporate the purpose for which the institution was founded, the point of view it represents, the community in which it is located, the constituencies it serves, the needs social, cultural and material of its community and clientele, and the institution's resources human, physical, and financial.
Criterion 1.2 Relationship The program must demonstrate clear and positive relationships among its statement of purpose, its resources, and its current or projected programs, services, and activities.
Guideline: The statement of purpose should guide the adoption of priorities in allocating resources, and should ensure consistency in the conduct of the institution's activities.
Criterion 1.3 -- Review The statement of purpose must be reviewed periodically and revised when necessary.
Guideline: The reexamination of purpose should determine whether programs are relevant to stated purposes, whether they are being fulfilled, and whether the statements are understood adequately by all those involved. This review process should be accomplished by representatives of the student body, faculty, administration, practicing acupuncturists and the governing board.
Criterion 1.4 Educational Objectives The program must maintain clearly specified educational objectives consistent with its purpose and with the degree or certificate it awards.
Guideline: The educational objectives should provide the parameters within which the program's instructional activities can be verified.
# ESSENTIAL REQUIREMENT 2 -- LEGAL ORGANIZATION
The program shall be in a legally organized institution and authorized to conduct its operation under the laws of its own state and community as far as the state and community provide for such authorization, and shall be in compliance with all local, state and federal regulations applicable to it.
Guideline: The program should provide either as an elective or as part of the core program, courses required for licensure in the state in which the program is located and for states in which the program is explicitly approved for its graduates to sit for licensure. Prerequisite college level courses available in colleges and universities accredited by an agency recognized by the U.S. Secretary of Education are acceptable.
#ESSENTIAL REQUIREMENT 3 -- GOVERNANCE
There shall be representation of the public in the governance of the institution.
Criterion 3.1 Public representation If the institution is a corporation, the governing board must provide adequate representation of the public interest. If the institution is a for-profit, closely-held corporation that chooses not to have public representation on its governing board, or if the institution is a sole proprietorship or partnership, the institution must have an advisory board that reflects the public interest.
Criterion 3.2 Control When the institution is a corporation, the governing board must exercise ultimate and general control over the institution's affairs. When the institution is a sole proprietorship or partnership, the proprietor or partners must exercise ultimate and general control over the institution's affairs. If the institution has an advisory board that reflects the public interest, it must advise the proprietor, partners or the governing board on all matters concerning the institution.
Guideline: The governing board usually represents the needs of the community and the public, and should be responsible for directing the accomplishment of the purposes for which the institution was founded.
Guideline: The governing board, the sole proprietor or the partnership should be responsible for establishing broad policy and long-range planning, appointing the chief executive officer, developing financial resources, and playing a major role in the development of external relations.
Guideline: If there is an advisory board, it should oversee, raise questions and actively provide input to the institution's governing board. The governing board, the sole proprietor or the partnership, in turn, should react and respond to the input of the advisory board.
Guideline: All board decisions should be made based on input from interested parties.
Criterion 3.3 Bylaws The governing board (and the advisory board, if any) must have bylaws that explain clearly the power, duties, policies, meeting and membership requirements, terms of office, and responsibilities to the program.
Criterion 3.4 Meetings The governing board and/or advisory board meetings must be held at regularly stated times. Agendas of the meetings must be prepared and accurate minutes of the meetings kept and filed.
Guideline: The meetings of the governing or advisory board should be sufficiently often and of sufficient length for the board to fulfill competently its responsibilities to the institution.
Criterion 3.5 Off-campus control The program must be directly responsible for all of its off-campus educational activities, regardless of whether the activity has been arranged by agreement with other organizations or individuals.
Guideline: If components of the program are conducted at sites geographically separated from the main campus, the chief academic officer of the main campus should ensure that all educational components and services of the program are equivalent in quality. S/he should be responsible for the conduct and maintenance of quality of the educational experiences offered at the geographically separated sites and for identification of faculty at all sites.
# ESSENTIAL REQUIREMENT 4 ADMINISTRATION
The program shall have a chief administrative officer whose full-time or major responsibility is to the program and an administrative staff of a size and organizational structure that is appropriate to the size and purpose of the program.
Criterion 4.1 Chief Administrator The chief administrative officer must be responsible to the Board for the entire operation of the institution, and must be directly responsible for the administration of the policies and procedures as set forth by the Board.
Guideline: The chief administrative officer should serve as the liaison between the Board and the staff. He or she should delegate responsibilities and authority to the administrative staff and provide for a regular evaluation of the administrative staff, the results of which should be solely for internal institutional purposes.
Guideline: The chief administrative officer should provide leadership for the development and operation of all institutional functions, should be committed to the comprehensive purpose and objectives of the institution, should ensure the development and use of appropriate procedures of plant maintenance and fiscal management, should maintain a sound administrative structure for the orderly operation of the institution, and should be responsible for communications between the institution and the area served.
Guideline: Confidential personnel files should be maintained in accordance with applicable state and federal regulations.
Criterion 4.2 Organization of staff The administrative staff must be well organized with clearly defined roles and responsibilities.
Guideline: Persons in administrative and academic leadership positions should be qualified for those positions.
Guideline: Every individual in the organization should be informed fully of his or her responsibilities and of those of each of the other principal positions in the administrative pattern. The duties and responsibilities should be defined and stated clearly. In general, the administrative personnel should furnish leadership for institutional development and growth.
Criterion 4.3 Academic leadership The program must have a clearly defined structure for academic leadership to facilitate curriculum development and the ongoing assessment of the program.
Criterion 4.4 Integrity The program must conduct its operation with honesty and integrity.
# ESSENTIAL REQUIREMENT 5 -- RECORDS
The program shall have accurate and complete record keeping systems.
Criterion 5.1 Permanent records Observing the requirements of right-to-privacy legislation, the program must maintain and safeguard accurate permanent academic records that reasonably document the satisfaction of program requirements.
Guideline: The program should have a written plan for storage of permanent student records in the event that the institution closes.
Guideline: For convenient access by students, all student records, including academic, attendance, and financial records should be maintained and stored at the site at which the substantial portion of the training is provided.
Criterion 5.2 Clinical records The program must maintain clinical records of patients currently being seen by students which are accurate, secured, complete and are kept confidential with respect to the generally accepted standards of healthcare practice.
Guideline: To maintain the highest level of patient care through accessibility to patient records by all current and future care givers, the program should have provisions for translating into English, if needed, patient clinical records that are recorded in a foreign language.
Guideline: Clinical charts should be signed by the student and the supervisor.
Criterion 5.3 Data The program must maintain data that will facilitate the compilation of the following records and statistics: student profiles showing number of students enrolled, graduated and readmitted; admissions data showing the number of applications received and accepted; and ages, sex, educational backgrounds, and racial origins (optional) of the student body.
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